19 November 2019

We are recruiting - Finance and Office Administrator

Posted by Claire Rigby Finance and Office Manager

Jefferson Sheard Architects are Seeking a full time (37.5 hour p/w), permanent Finance and Office Administrator to start as soon as possible

We are looking for an organised and experienced finance and office administrator to join our vibrant team. You will be providing finance and administrative support across all of our offices, this position is based in our Peterborough Studio but will include occasional travel to our other offices.

Key tasks will include:


  • Entering supplier invoices
  • Raising purchasing orders
  • Producing customer invoices
  • Chasing outstanding fees
  • Updating financial spreadsheets and circulating information
  • Monitoring and reconciling petty cash
  • Processing company card receipts

Office Support

  • Answering incoming calls and taking messages
  • Meeting and greeting visitors
  • Booking travel and accommodation for employees
  • Assist in the smooth running of the office by assisting architectural staff with administrative duties including document control

The ideal candidate would have the following attributes:

  • Have or be working towards an AAT Level 2 Qualification or equivalent experience
  • Be able to demonstrate experience in an administrative & finance role
  • Have a confident telephone manner
  • Have a good working knowledge of MS Office including Outlook, Word, Excel
  • Be able to effectively prioritise and manage a varied workload
  • Experience of using Xero Accounting Software would be advantageous but is not essential

In return you will be an integral, valued part of our team with benefits including:

  • 22 days leave + 8 Statutory days (increasing based on length of service)
  • Cycle to work scheme
  • Annual appraisal system to generate development programmes for all members of staff

Starting salary circa. £17,500 depending on level of experience. Salary will be reviewed at the end of the 6-month probation period.

Please apply with CV and covering letter to claire.rigby@jeffersonsheard.com

Jefferson Sheard Limited are an equal opportunities employer.